Office of the Secretary

The Office of the Secretary is responsible for the overall operations and management of the Department and is the interface between the Department and the Ministry for Planning, other government agencies, stakeholders and partners and the public.

The secretary provides the strategic leadership to the Department and as CEO is also responsible for the performance and welfare of all personnel per the Public services Management Act and Public Service General Orders, and is the Chief Financial Officer with the Section 32 powers under the Public Finance Management Act (1995) for all financial matters.

The secretary also ensures the coordination of relevant NEC submissions, including physical and financial progress reports as required under Part II Section 4(3) of the Public Finances (Management) Act, 2016. The secretary also ensures the functionality of all equipment, assets, institutional systems, processes and instruments under the custody of the Department.

In collaboration with the Corporate services Division and with the support of the two Deputy secretaries, the Office of the Secretary also ensures the development and consolidation of all statutory documents such as the Corporate Plans, Annual Work Plans, Management and Audit reports that are relevant to the Department and its function. In line with the objectives of DNPM, the Corporate Governance and Compliance Division will be formed to give prominence to the role of standards, compliance, risk management, auditing and the responsibility for corporate strategy.

Corporate Services Division

This Division provides the critical supporting role to the Executive Management as well as the technical Divisions in the Department in providing all operational and financial support necessary to support implement and perform their roles and responsibilities. The Division oversees the functions of human resources, training, finance and accounting, procurement and assets, ICT, media, communications and corporate strategy for engagement with stakeholders, partners and the wider community. As technical division responsible for the Department's corporate strategy, the Division is associated closely with the Office of the Secretary on strategic matters relating to the medium- and long-term focus and plans of the Department. The secretary ensures through this division that the Department's in-house operations and affairs are all functioning well.

Corporate Governance and Compliance Division

The Division's role covers the areas of the Department's operational and systems compliance, financial auditing, internal controls, compliance with established regulations and processes of Government. These are for the recurrent operations as well as development projects under the Department. The Division also ensures all contractual arrangements entered by the Department with its clients and partners are vetted and legally sound. The Division also houses the responsibilities and implementation of the Gender Equality and social Inclusion (GESI) policy which fosters a positive workplace that is respectful, courteous, fair and that values equality for all.

Legal Unit

This is a new unit created under the new structure, and will be fully formed within the period of this Corporate Plan. This unit's role will be to provide the necessary legal and advisory support to the secretary and the Executive Management on all matters relevant and compliance to the PMRA, 2016 and or other supporting legislations and regulations pertinent to the roles and responsibilities of the Department. This responsibility also covers the management of all contractual matters, both internal and external contracts which the Department has binding obligations to.